In light of the enhanced focus on safety and security in our schools, we are writing to let you know that we will begin using a new visitor management system in all of our schools starting in September. Part of keeping students and faculty safe is knowing who is in our buildings at all times, and our new system will enable us to do that. This system will better allow us to screen visitors, contractors, and volunteers in our schools and will provide us with a safer environment for our students and staff
Upon entering a District building, visitors will be asked to present a government-issued ID such as a driver's license, which can either be scanned or manually entered into the system. If a visitor does not have a U.S. government-issued ID, the school staff member can use any form of identification and manually enter the person's name and birthdate into the system.
The new system checks the visitor's name and date of birth for comparison with a national database of registered sex offenders. The registered sex offender database is the only official database checked by the new system. No other data from the ID is gathered or recorded, and the information is not shared with any outside agency. 

Once entry is approved, the system will issue a badge that identifies the visitor, date, and purpose of the visit. At the conclusion of the visit, the visitor will return the badge to the office and will be checked out through the new system. This system will allow us to account for all visitors in the event of an emergency. 

A visitor's badge will not be necessary for those who visit our schools simply to drop off an item/paperwork in the main office of our Elementary Schools or at the kiosk at the Middle High School, or to drop of£'pick up students.

At the time of your initial visit, the registration process will only take a few moments. During return visits, the process will be even quicker.

If the system does not provide clearance, a school administrator will be called to ensure the appropriateness of the individual's visit. 
The safety of our students is our highest priority, and the new system will allow us to quickly identify those who may present a danger to our students. Thank you in advance for your understanding, and for your support of our efforts to enhance the school safety protocols of our District. 

Visitor Management Letter - Chinese

Visitor Management Letter - Spanish